The Meeting & Event Coordinator will provide meeting and event support for the department through a variety of tasks. These tasks will include: maintain department team supplies/ inventory by evaluating inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Responsibilities

  • Assist in the preparation and distribution of department printed and digital materials.
  • Maintain department team supplies/kit/signage inventory by evaluating inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensure quality of department team supplies/kit/signage by completing preventive maintenance requirements, coordinating repairs, maintaining calendars/inventories, evaluating new equipment and techniques.
  • Manage department master documents.
  • Generate reports. Process department’s invoices.
  • Record expenses and maintain budgets for areas of responsibility.
  • Manage, coordinate, and complete requirements for tradeshows including booth coordination/shipment, materials/giveaways, signage, etc.
  • Work closely with business owners to determine requirements for each tradeshow and provide comprehensive communication to owners and traveling teams regarding arrangements.
  • Coordinate shipping/receiving materials and monitoring department related inventory and storage.
  • Handle sensitive information in a confidential manner.


Qualifications

  • Bachelor’s degree in a relevant field or equivalent work experience
  • PC proficiency, including email, routine database activity, spreadsheets, etc.
  • Strong interpersonal skills and the ability to work with diverse personalities in a tactful and flexible manner
  • Good reasoning skills and sound judgement
  • Ability to handle multiple projects and meet deadlines


Working Conditions

  • Hybrid Office Environment
  • Ability to lift and/or carry 25-30lbs of exhibit/audio/video equipment and other meeting materials
  • Occasional Travel <10%

Compensation

  • The Salary for this position generally ranges between $45,000 - $55,000 annually. Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including qualifications, experience, geography, work location designation (in-office, hybrid, remote) and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.
  • Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company’s discretion. 

Applicants must possess legal authorization to work for our company in the U.S. without the need for immigration, sponsorship or otherwise serving as an employer of record for immigration employment purposes. At this time, this role is not eligible for immigration-related employment authorization sponsorship.

This is a hybrid position requiring three days in office per week in our Cedar Rapids hub location.  Relocation assistance will not be provided for this position.


This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.