The Senior Meeting & Events Planner will plan and execute a variety of enterprise-wide meetings and events. This person will work closely with clients, vendors, travel specialists and marketing coordinators to provide quality programs and the highest-level customer service to event participants.

Responsibilities

  • Plan medium/large size meetings and events and assist with larger meetings for employees and clients.
  • Provide support to the client before, during and after meetings and events. Update and follow meeting checklists. Execute on-site support when applicable.
  • Research meeting sites, hotels, and other vendors to compare services and cost estimates.
  • Negotiate terms and conditions of contracts and ensure all company clauses are included.
  • Create registration website. Develop necessary reports (rooming lists, manifests, etc.)
  • Responsible for site selection and food and beverage selections, as well as determine needs for audio-visual, transportation, and other services as needed.
  • Allocate planned budgets for meetings and events.
  • Ensure materials (invites, websites, presentations, etc.) are compliance approved and meet brand standards.
  • Maintain accurate and updated meeting records. Track historical data for future budgeting planning.
  • Apply fundamental concepts; work on assignments of moderate scope and complexity with limited oversight; make recommendations for changes to procedures and perform varied work requiring some originality or ingenuity.
  • Mentor other planners.
  • Provide expertise and guidance regarding event planning issues and processes including but not limited to housing management, food and beverage planning, meeting room sets, audio visual specifications, and travel services.
  • Assist clients with agenda development.
  • Solve complex problems in creative ways; initiative and independent judgment required; operate with latitude for un-reviewed action or decision; review progress and evaluate results; exhibit leadership skills.


Qualifications

  • Bachelor’s degree in marketing or relevant field, or equivalent combination of education and experience
  • Seven years of experience in event and program management
  • Proficient computer skills including email, routine database activity, word processing, spreadsheets, graphics, etc.
  • Excellent interpersonal skills and the ability to work with diverse personalities in a tactful and flexible manner
  • Good reasoning skills and sound judgment
  • Ability to handle multiple projects, while meeting related deadlines
  • Leadership skills with the ability to organize, analyze and prioritize work assignments

    Working Conditions

    • Hybrid Office Environment
    • Ability to lift and/or carry 25-30 pounds of audio/video equipment and other meeting materials
    • Frequent Travel 25 to 50%


    This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.